Sample Board Resolution Sponsoring Board Members To Attend An International Conference

Attending international conferences is a great way for company directors to stay up-to-date with the latest industry trends and developments and network with other professionals from around the world. However, these events can be costly, especially for small and medium-sized companies. This is where board resolutions come in handy. By passing a board resolution, a company can officially approve the sponsorship of its board members to attend an international conference and allocate funds for their travel and other expenses.

For Indian private limited companies, it is important to comply with the Foreign Exchange Management Act, and other applicable laws and regulations, when remitting funds overseas for such purposes. You can leave out the FEMA part if you aren't doing this.
To help companies navigate the process, we have prepared a sample board resolution for an Indian private limited company sponsoring board members to attend an international conference. You can copy and download this resolution to customize and use for your own company's needs.

Board resolution

Here is a sample board resolution Sponsoring Board Members To Attend An International Conference. You can modify it to your needs and copy and paste it in a word document to print or download the document as a PDF to use it in a portable format.

[Company Name]
Board of Directors’ Resolution

WHEREAS, [Company Name], a private limited company incorporated under the Companies Act, 2013, recognizes the need for continuous learning and development for its directors, and acknowledges the benefits of attending international conferences for the growth and development of the company; and

WHEREAS, [Board Member Name(s)], director(s) of [Company Name], have expressed interest in attending the [Name of Conference] to be held in [Location of Conference] from [Conference Dates] to learn about the latest industry trends, technologies and best practices, and to network with other professionals from across the globe;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of [Company Name] approves the sponsorship of [Board Member Name(s)] to attend the [Name of Conference] in [Location of Conference] from [Conference Dates], including registration fees, travel expenses, accommodation and other related expenses, up to a maximum amount of [Amount of Funding] per attendee; and

FURTHER RESOLVED, that the company will obtain all necessary approvals and permissions from the regulatory authorities, as required under the Foreign Exchange Management Act, 1999, and other applicable laws and regulations, for remitting the funds overseas for the purpose of sponsoring the directors' attendance at the conference;

FURTHER RESOLVED, that [Board Member Name(s)] will be required to submit a report to the Board of Directors within [Number of Days] days of their return from the conference, detailing the key learnings, insights and takeaways from the conference, and the potential implications and benefits for the company;

FURTHER RESOLVED, that the Chairman of the Board, [Chairman's Name], or any other authorized signatory of the company, be and hereby is authorized to sign and execute all documents, agreements and undertakings, and to take all necessary actions, for and on behalf of the company, to give effect to this resolution.

This resolution shall be effective immediately.

[Name], Secretary of the Board

You can modify this suit your needs.